Guidelines for presenters

Following guidelines should be carefully followed when preparing a poster or an oral presentation for the IM2015 conference.

Poster presentations

Dimensions

The poster panels are 1 m width and 2.3 m high. Posters should be A0 portrait format (0.84 m width and 1.19 m high).

Lay-out

Put a header on top of your poster including

  • passport type photo of presenting author (to facilitate other participants to find you)
  • the title of your poster (as entered within your abstract)
  • authors (first name, initials and surname)
  • logo or name of affiliation of author

Make sure your poster is readable. Use as minimal font size of text 24 pt (Arial).

Poster sessions

All posters will be displayed during the whole conference, from Monday morning to Friday at noon. On Monday afternoon, the submitted posters will be introduced in a short oral presentation. All posters will be divided among 3 poster sessions, each session covering 3 or 4 of the conference topics. For each poster session, a specific time is foreseen within the program on Monday, Tuesday or Thursday afternoon. Presenters are asked to be alongside their poster during the session their poster is assigned to. You can bring a number of A4 copies of your poster to provide to interested participants. Plastic holders will be foreseen at your poster panel. The Poster Session is marketed as an opportunity for conference participants to approach the author of the poster and ask questions or discuss any element of the information displayed.

Organisation

Poster presenters should bring their own A0 printed copy of their poster(s) and should mount them on Sunday April 19th between 3:30 pm and 6:00 pm or on Monday April 20th between 8:00 and 9:00 am. Poster panels will be marked with the poster ID-numbers that will be available in the conference program book. Posters should be fixed to the poster panel with strips that will be provided by the organisation.

Authors are also requested to remove their posters from the panels on the last day of the conference, after the closing session. The organisers have no responsibility to collect and return the posters.

Best poster award

To encourage participants to present their contribution of high scientific quality, awards will be attributed. All contributions will be judged by the Scientific Committee on scientific content, novelty, clarity and visual appearance. The presenters of the three best posters will be rewarded with a cheque of 200€ during the closing session on Friday April 24th. The awards are kindly sponsored by the Belgian Federal Agency of Nuclear Control (FANC).

Oral presentations

Technical accommodation

Speakers are allocated 15 minutes for their presentation. They are asked to prepare a PowerPoint presentation of maximum 11 minutes to allow 4 minutes for questions and answers. Presenting authors are asked to upload their presentation in the speakers preparation room at least 4 hours prior to their talk. Enough PC's and assistance will be provided. Make sure you go through your presentation at that moment to ensure all graphs and pictures are well uploaded and video's work fine. A microphone, a laser pointer and a remote control will be available for the speakers during their presentation.

If you require any alternative audio visual items it is imperative that you advise us as soon as possible. This must be sent to the Conference Organisers via email.

Schedule

The corresponding session and presentation time of oral talks has been communicated by mail to the presenting authors in January. If you have any questions about this, contact the organisation via contact@im2015.org.

Best oral presentation award

To encourage participants to present their contribution of high scientific quality, awards will be attributed. All contributions will be judged by the Scientific Committee on scientific content, novelty, quality of the presentation, clarity, staying within the time limits. The presenter of the best oral presentation will be rewarded with a cheque of 500€ during the closing session on Friday April 24th. The award is kindly sponsored by the Belgian Federal Agency of Nuclear Control (FANC).

Proceedings

Full papers should be submitted before 2015, May 31st to be published as conference proceedings in a special issue of the Radiation Protection Dosimetry journal after being peer reviewed. The authors are asked to submit their papers according to the rules that the Radiation Protection Dosimetry journal describes here